The clean up tools can be found in the options toolbar, under the “delete” section. Besides the standard delete, you can reduce your inbox excess using ignore, clean up, and junk. We’ll review how to use each and what exactly you are getting rid of. The Clean Up folder (and subfolder) commands will clean up all threads in a folder (and subfolders, if that option was selected), while clean up conversation will remove the older messages from the selected thread. Clean Up will not remove duplicate messages.

Clean Up Tool Outlook Mac
Clean Up Tool For Outlook On Mac Download
How To Clean Up Outlook On Mac
Email Clean Up Tool
Clean Up Tool For Outlook On Mac Os

Clean Up Tool Outlook Mac

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Learn how to clean up your Outlook 2011 mailbox for better performance and to ensure you do not exceed your allocated server space.

Archiving

Clean Up Tool For Outlook On Mac Download

This documentation will assist you in setting up a rule to move messages over 6 months old from your mailbox hosted on the Exchange server to a mailbox on your local computer. Please keep in mind archived messages will not be viewable through Outlook Web Access because they are no longer stored on the Exchange server.

How To Clean Up Outlook On Mac

Setting up an Archiving Rule

Email Clean Up Tool

In the main Outlook 2011 window, click on the Tools menu and select Rules.
Select Exchange on the left side, under On My Computer and then click the '+' to add a new rule
Change your settings to match the picture below or your own preferences.

Running Your Rule

To manually run the rule now, go to the Message menu and click on Rules and then click on your rule.

Accessing the Archived Items

There will be a folder underneath your Inbox called On My Computer where you will find your archived items.

Emptying out your Deleted Items

To empty out your Deleted Items folder, either do a control + right mouse click or right click on the Deleted Items folder and click on Empty Folder.

Clean Up Tool For Outlook On Mac Os

To set Outlook 2011 to empty your Deleted Items folder on exit:
- Go to the Tools menu and click on Run Schedule and then click Edit Schedules.
- Double-click on Empty Deleted Items Folder
- Under the When section, change Manually to On Quit

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